JOB DESCRIPTION
Job Title: E-Biller
Department: Finance & Treasury
Hours of work: 9.30 – 5.30pm (flexibility when required)
Location: Birmingham, Manchester, Leeds, Glasgow
Reports to: E-Billing Team Leader
Purpose of the role:
The primary function of the role is to process bills for the firm’s clients who require their bills to be transmitted electronically. This will include understanding the client’s e-billing system as well as how bills are processed in the firm’s practice management system and through the E-billing Hub.
Main duties and responsibilities:
Preparing and uploading of electronic invoices to our clients’ various e-Billing platforms
Ensuring that bills are processed within the client specified timescales
Ensuring compliance with all client e-Billing Guidelines and Vendor Requirements
Working efficiently on a daily basis to resolve issues including short payment and rejections.
Maintaining logs of processed and/or rejected invoices
Maintaining timekeeper, matter, rates, and invoice data held within various e-Billing systems for e-Billed clients
Updating monthly accruals, reporting, budgets within the clients’ e-Billing portals
Liaising with partners and lawyers to ensure compliance with the agreed client guidelines and our internal billing processes
Perform regular reconciliation between Aderant and the client portals to ensure that all bills have been uploaded successfully
Work closely with the appropriate credit controller to ensure they are kept up to date in relation to the status of unpaid bills within the e-Billing portals
To escalate any unresolved e-Billing issues to the E-Billing Team Leader in the first instance
Provide cover for and support to the other members of the E-Billing team where necessary
Qualifications:
Ideally educated to A Level standard
5 GSCES ‘S including minimum grade C GCSE Maths and English Language
Relevant Experience:
Ideally you will be experienced in complex billing activities within the professional services sector. You will be dealing with billings across multiple currencies and so prior experience working within an international business would be advantageous.
2 years eBilling experience required.
Experience in complex & high-volume billing
Experience of working within a professional services organisation
Key Skills
Experience of billing on a Practice management system (ideally Aderant or similar)
Highly numerate
Working knowledge of Solicitor’s accounts rules
Proven ability to prioritise workload within a busy environment and meet deadlines
Sound IT Skills in particular Excel
Accurate with excellent attention to detail
Good communication skills (written and oral)
Personal Qualities / Behaviours
Excellent team player
Ability to use own initiative
Organised and methodical
Strong time management skills
Positive and pro-active approach
Keen to learn
Resilient
Professional manner and appearance
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